Privacy Policy
How we handle, protect, and respect your information
How we handle, protect, and respect your information
Last Updated: November 13, 2025 | Version: 3.2
Full PIPEDA Compliance
We follow Canadian privacy law to the letter - no shortcuts.
Bank-Level Encryption
Your financial data gets the same protection as major banks use.
No Selling Your Info
We've never sold client data and we're not about to start.
You Control Your Data
Request access, corrections, or deletion anytime - it's your right.
Look, we get it - privacy policies can be about as exciting as watching paint dry. But when you're trusting us with your financial information, you deserve to know exactly what we're doing with it.
At Nexaris Fortress Accounting, we take privacy seriously because we work with sensitive financial data every single day. This isn't just legal boilerplate - it's a straightforward explanation of how we collect, use, protect, and respect your personal information.
We're bound by Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), but honestly, we'd protect your data this way regardless of what the law says. It's just how we operate.
When you work with us, we'll need some basic info to do our job properly:
We only ask for what we actually need to provide our services. If something seems optional or unnecessary, we'll let you know upfront.
This is where things get more detailed, but it's necessary for proper accounting and tax work:
All financial data is encrypted both when it's sent to us and when we're storing it. More on that in the security section below.
When you visit our website or use our client portal, we collect some technical info automatically:
This technical stuff helps us improve the website, troubleshoot problems, and keep things secure. We're not tracking you for advertising purposes - that's not our game.
We keep records of our conversations and correspondence with you:
These records protect both of us - they help us provide consistent service and serve as documentation if there's ever a question about advice we've given or decisions that were made.
We're not in the business of collecting data for the sake of it. Everything we gather has a specific purpose tied to providing you with solid accounting services. Here's the breakdown:
Preparing tax returns, maintaining books, doing audits, providing financial advice - the core stuff you hired us for.
Meeting CRA requirements, responding to legal requests, maintaining records as required by law.
Sending updates about your account, tax deadlines, service changes, and other important info you need to know.
Analyzing how our services are used to make them better, faster, and more useful for clients.
Detecting unauthorized access, preventing fraud, keeping your accounts secure from bad actors.
Training our team and improving our methods (using anonymized data only).
What we DON'T do: We don't sell your data, rent it out, or use it for marketing to third parties. We're accountants, not data brokers. Your financial information stays between you, us, and whoever the law requires us to share it with (like the CRA when filing taxes).